Registration & Badge Pickup

Registration 

Everyone who is planning on attending Shoptalk Europe must be registered and is required to wear a Shoptalk Europe badge at all times in order to access any part of the Shoptalk Europe show including content sessions, meal functions, networking receptions, Meetup and the show floor. 
To ensure you can benefit from the full Meetup experience, please ensure you register tickets by xxxx when the Meetup programme will begin.

How to register your tickets 

For the tickets within your sponsorship package you will recieve a unique URL link that you will receive from noreply@[email protected]. You will be able to register all of your team using this link or, you can invite your team members from within the platform so they can register themselves.

For a guide on how to register your tickets, purchase additional passes, please click here. 

At the first stage of resgitration, you can assign your Sponsor Admins who can assign your team's Meetings Reps and update Sponsor information.  

Assign an Assistant for Meetup – we recommend completing this when registering your team  

• Assistants will be able to complete the required steps in the Meetup process on behalf of their colleagues who are attending if needed.  

• To act as an Assistant for any of your colleagues, their email address must be entered as the Assistant Email Address when they register on the platform. Once this is set, you'll be able to request a One Time Passcode (OTC) to access the platform on their behalf and perform any necessary Meetup actions—such as submitting requests or opting into meeting, throughout the process.  

If you plan on attending Shoptalk Luxe and be an Assistant for your company, then please ensure that you register yourself with a ticket too. Register using your unique link that you will receive shortly after this email.  

Meetup profile 

• Meetup opened on xxxx. You will have received a separate link to the Meetup platform which is where you can update your organisation info and create profiles for yourself and your team.  

Purchasing Additional Tickets 

If you would like to purchase additional tickets for the show, you can do this directly through the platform via card payment, alternatively if you would like to make payment via invoice please contact your Account Manager.

 

Collecting Your Sponsor Badges Onsite 

• Location: The registration desk will be located at the entrance of the show, by gate 4. 

• Registration opening hours can be viewed on the timetable here. 

Important Information Regarding Sponsor Badges 

• Please take good care of your sponsor badge and wear it for the duration of the show. No badge reprints will be provided. 

• Everyone must wear a badge at all times 

• Terms of attendance & participation can be viewed here 

 

Ticket transfers  

Registered sponsors may transfer their ticket in the portal at any time prior to the xxxx. Please reach out to [email protected]  for assistance in transferring a ticket after the deadline. 

Transferring a ticket after the Meetup program scheduling process has started will not transfer program eligibility and will result in the loss of any steps already completed. 

 

Contractor passes pre show 

In order to gain access to the hall for build-up and breakdown periods, space only sponsors and contractors will be required to register themselves using Fira Gran Via's online registration system here  , please refer to this useful guide on how to register. Once you have successfully registered, you will recieve a confirmation email with your contractor badge. 

If you are a Shell Scheme sponsor, you can collect your sponsor badge from registration from 2pm on Monday 8th and enter the hall with this. Anyone without a delegate badge will need a contractor badge which can be applied for below.  

Important notes to remember when accessing the hall: 

• Please print your contractor badge before coming onsite, or make sure you have it ready on your mobile device to be shown at the entrance. 

• Please note, contractor badges only permit entry to the hall during build-up and breakdown periods, if you need access to the venue during show days, you must purchase a delegate ticket. 

• Contractor pass platform accessible here 

Crew badges  

Crew Badges are complimentary passes that grant sponsor crew access to the show floor while it is open to the public. This badge can only be used by crew working at the sponsors booth and not employees from the sponsoring company.  

Examples of where a crew badge would be applicable: you have a barista working on your booth, a photographer, a videographer. 

This pass does not include access to meals, sessions, or evening receptions – a full pass must be purchased for access to any of these items.  

Show floor open hours: 

• Tuesday 9 June = 09:30-18:15

• Wednesday 10 June = 08:30-18:15

• Thursday 11 June = 08:00 -16:00

Allocation: The total number of crew badges a sponsor receives is based on the size of their booth. 

Sponsor show floor space	Number of Crew Badges
3x3	1
3x6	2
6x6	2
6x9	3
9x9	3
9x12	3

If you will have crew on your booth, please email [email protected] to organise. Please provide the following: 

• Persons name. 

• Company name that the person works for. 

• Email address.  

All applications will be vetted before approval, if there are any issues with details provided, we will reach out. Crew members will receive an email with pickup instructions including location and time one week prior to the event. For any questions or changes that need to be made to an already submitted crew badge request, please email [email protected] 

To purchase additional crew badges over your allocation (€1,000 each), please reach out to your sales representative.