Space Only

Please review Shoptalk Europe’s rules and regulations here. It is your responsibility to ensure you have reviewed this in detailed and apply to each regulation. 

Please ensure as a priority you pay particular attention to the following:  

• Height limits: 4m high, for 36sqm and above 

• Rigging limits: 5m from the top side of rig, for 36sqm and above 

• Open walling: Two thirds of each side must remain open 

• Electrical duct accessible hatching: All stands will sit over an electrical duct which will need to remain accessible throughout the event, this can be done by incorporating a hatch into any raised or platform flooring.  

Permission to build will be granted once RAMS and plans show these rules have been adhered to. During the build period, each stage of the build process will be monitored and reviewed by Shoptalk’s onsite team to ensure regulations and plans are being adhered too.

Stand designers have a legal duty to ensure that the stands are designed to be fit for the purpose intended, structurally sound and safe to build, use and demount without any undue risks. To ensure the safety and suitability of all stands at the show, you will need to complete the below stand plan submission form.

In addition either you or your appointed contractor will need to submit the below listed plans and information to our stand plan approval contractor, Abraxys, by 24th April, so that these can be checked and approved. 

Please click here to submit your stand plans. 

• Risk Assessment - (Risk Assessment Template here). 

• Method Statement - (Method Statement Template here). 

• Stand Plans; orientation of stand build in correlation with show hall, plan view showing dimensions and positions of walling, features, major exhibits and demonstration areas. 

Only once you have received your authorisation to build can your stand plan be considered for production. It is therefore advisable to submit plans as soon as possible. Please be aware that once the authorisation form has been issued, any changes or amendments to the build will need to be re-submitted for approval. If you have any queries about the plan submission process, please contact Abraxys directly on [email protected] 

Complex Structural Sign Off

A complex structure is any form of construction of any height, which may require input from a structural engineer. It is the responsibility of the stand designer to determine whether the construction is complex or not. 

If your stand is complex, in addition to the items listed in the stand plan requirements above, you will also need to provide: 

• Structural calculations (must be in English) 

• Written confirmation from an Grao, Firas Structual Engineers, that the design is safe for its purpose (must be in English) Purchased via Fira 

• Complex structures will also require onsite sign off once built and a fee will occur to the sponsor directly. 

Examples of Complex Structures: 

• Any structure, regardless of its height, which requires structural calculations; 

• Multi-storey stands; 

• Any part of a stand or exhibit which exceeds 4m in height; 

• Custom-built/bespoke suspended structures; 

• Sound/lighting towers; 

• Temporary tiered seating; 

• Platforms and stages over 500mm in height and all platforms and stages for public use (not including stand floor flats and platforms). 

All suspended structures are considered complex structures and require load Distribution calculations and structural certification through the official stand plan inspection agencies, except: - Lighting trusses (without cladding) that use less than 10 rigging points. - Aluminum and fabric light banners with a maximum weight of 100 Kg per rigging point (including weight of the lifting elements) 

If your stand design falls into any of the above categories then it will require approval from Fira who impose a charge for the structural engineer.

Any electrical works must be undertaken by GES, our appointed electrical contractor. You can purchase lighting and electricity via GES’s webshop. 

Please note that on each block of stands, there will be an electrical mains power box connecting the booth to the power supply in the floor ducts which needs to be accessible at all times. 

Should you have any electrical queries, please contact: 

• Contact: GES via [email protected] 
• Form: Click here 
• Deadline date: 24th April for best pricing  

The official contractor for rigging is Fira Gran Via; for health and safety reasons they must carry out all rigging onsite. Lighting rigs, structural rigging and banners are only permitted above Space Only stands.  

All rigging is subject to approval by the Organiser and must be contained within the confines of the stand and may not overhang any gangways or neighbouring stands. All rigging must be stepped in by 1 metre from the perimeter a neighbouring stand. Rigging may not be attached to built/stand structures or be used for structural support. 

If you have a Space Only Stand, you can request to order rigging via Fira Gran Via’s online webshop Servifira below. 

Should you have any questions regarding any venue services, please reach out via the below contact details: 

• Email: [email protected] 

• Tel:+ 34 93 233 20 00 

• Form: Click here 

Spiro, part of the GES Collective are the preferred creative agency for Shoptalk.

Spiro are experts in providing design and build custom exhibition stands, handling every step in the creation of your stand from concept to show floor.  

• The perfect on-site brand experience is a result of Spiro’s pre-planned execution and design 

• Global Project Management 

• Spiro In-House Creative Studio 

• Custom Design & Build 

• Sustainable Modular Booths 

For more information or to discuss your needs please get in touch.

• Contact: [email protected] 

• Website: Click here

Exhibitor’s representatives may not distribute promotional literature, brochures, invitations etc. along gangways or near the entrance/exits. Such activities are to be confined within the stand boundaries. 

In an effort to encourage sustainability, we ask that you go digital where possible and reduce the amount of giveaways you wish to distribute. Please see the important notice below of restricted products. 

IMPORTANT: Restricted Goods (non-EU only) 

The following products are restricted by Spanish Customs/Health Authorities, please contact us RESA Logistics before shipping any of the following: 

• Foods/ beverage(incl. sweets, mint tablets) 

• All products to be in contact with foodstuff /beverage (e.g., cups, mugs, bags, cutlery, empty bottles/ empty recipients) 

• Pharmaceutical and medical products or equipment (incl. hand sanitizers & masks) 

• Toys (like fidget spinners & teddy bears) 

• Cosmetics 

• Medicines 

• Plants 

• Live animals 

• All products to be imported must comply with EU regulations, and CE marking when required. 

Therefore before shipping any items, the sender needs to get in touch with Resa Expo Logistics in order to receive all relevant information regarding transport, labelling, customs, deadlines etc. as well as tariffs and the necessary forms to book their services. 

Please note, when arriving for build and breakdown, you should access the venue via Gate 4 where you will be directed to a parking location if required. 

Contact details: Jorge Reina 
Email: [email protected] 
Tel.: +34932334110 

In order to gain access to the hall for build-up and breakdown periods, space only sponsors and contractors will be required to register themselves using Fira Gran Via's online registration system; please refer to this useful guide on how to register. Once you have successfully registered, you will recieve a confirmation email with your contractor badge.

Contractor badges can be applied for here.  

Important notes to remember when accessing the hall: 

• Please print your contractor badge before coming onsite, or make sure you have it ready on your mobile device to be shown at the entrance. 
• Please note, contractor badges only permit entry to the hall during build-up and breakdown periods, if you need access to the venue during show days, you must purchase a delegate ticket. 

Please note, when arriving for build and breakdown, you should access Fira Barcelona via Gate 4. If arriving prior to access time you will be directed to a nearby parking location. Once you have entered the venue, you will be charged based on the duration of your unloading/loading time, prices can be found here.  

Please contact RESA for more details: E: [email protected]