Meetup FAQs
Skip to: Retailers & Brands Paid Ticket/General Meeting Reps
Retailers & Consumer Brands
Complete Your Profile
You can start your profile on Tuesday, 5th May.
The deadline to complete your profile is Friday, 15th May at 6pm CEST.
All profiles will be shared at the same time on Monday, 18th May during Requests stage.
In your profile, you should include information about yourself, such as your background, experience, expertise, and any other relevant details that would help others determine if they want to meet with you. You can select from a range of industry-specific data points, which consists of over 100 options to choose from.
You can indicate your availability on the platform, or you can default to being fully available, your meetings will be scheduled acordingly. Being available for more time slots increases your chances of scheduling meetings.
If you are joining us at a Hosted Retailer & Consumer Brand you must be available for all 16 time slots and will not be able to adjust your availability.
Yes, you can change your availability any time until Wednesday 3rd June, 6pm CEST.
*If you are a Hosted Retailer & Consumer Brand, please reach out to your attendee experience manager or email [email protected]
Hosted Retailer & Consumer Brand participants are required to be available for all 16 time slots, and take up to eight (8), 15-minute onsite meetings with participating sponsors
Yes, during your registration, you have the option to indicate if you want to participate in Non-Hosted Meetings in addition to your requirement of up to eight (8) 15-minute onsite meetings with participating sponsors (Hosted Meetings). It is recommended to do both Hosted and Non-Hosted Meetings to maximise your Shoptalk experience. However, this is optional.
The registration deadline for Meetup participation is Wednesday, 27th May.
Hosted Retailers & Consumer Brands:
If you are approved for the Programme but become unable to participate even though you are still with your organisation, you agree to suggest one or more substitutes from your organisation as your replacement in the Programme. Acceptance of any substitute is subject to our prior approval via email. If you cancel your participation in the Programme and are not able to provide a substitute approved by us, this may result in you being placed on a blacklist that will prevent you from qualifying for the Programme for one or more future years. If you cancel your participation in the Programme after 15 May - once Shoptalk has begun the meeting selection process via the Platform (as outlined in the Programme guidelines) - and are unable to provide an approved substitute from your organisation to attend in your place, Shoptalk reserves the right to charge a one-time cancellation fee of €250. In this case, you will also no longer be eligible for any travel or hotel reimbursement as outlined.
Hosted Retailers & Consumer Brands:
If you are approved for the Programme but become unable to participate even though you are still with your organisation, you agree to suggest one or more substitutes from your organisation as your replacement in the Programme. Acceptance of any substitute is subject to our prior approval via email. If you cancel your participation in the Programme and are not able to provide a substitute approved by us, this may result in you being placed on a blacklist that will prevent you from qualifying for the Programme for one or more future years. If you cancel your participation in the Programme after 15 May - once Shoptalk has begun the meeting selection process via the Platform (as outlined in the Programme guidelines) - and are unable to provide an approved substitute from your organisation to attend in your place, Shoptalk reserves the right to charge a one-time cancellation fee of €250. In this case, you will also no longer be eligible for any travel or hotel reimbursement as outlined.
Request meetings
You can start requesting meetings on Monday 18th May.
The deadline to complete your meeting requests is Friday 29th May, at 6pm CEST.
This is your time to start selecting everyone you are interested in meeting with by marking them as "Relevant" or "Super Relevant" and providing a reason.
You should indicate your interest level as either "Relevant" or "Super Relevant." Meeting Requests marked as "Super Relevant" will be prioritised.
It is recommended to make meeting requests equal to at least 4 times the number of time slots you are available for.
In order to ensure we will be able to schedule you a complete meeting schedule, we recommend you make a minimum of 4 times the number of time slots you are available for. If you are available for all 16 time slots, that equals 64 selections. This is because only mutual matches during available time slots will become scheduled meetings, and therefore, our algorithm accounts for (1) meeting requests that you make, (2) participant also agreeing to meet with you, (3) prioritisation by both the other party and you (Relevant vs Super Relevant selections), and (4) potential calendar availability/conflicts.
Yes, you can select multiple people from the same organisation for meetings. When we run our scheduling algorithm, you will only be scheduled with 1 individual from any organisation.
Yes, you can use Filters to narrow down your search and quickly and efficiently make your selections. Additionally, you can use the quick search on the upper left side.
Select everyone from an organisation you would want to meet and spend 15 minutes with!
Opt-In to Requests
You can start opting in to meeting requests from people you didn't previously select starting on Monday, 1st June.
The deadline to opt in to meeting requests is 6pm CEST, Wednesday 3rd of June.
Opting in to meeting requests allows you to reciprocate interest and potentially schedule meetings with individuals who have requested to meet with you. The more requests you opt in to, the more meetings you are likely to get. We facilitate meetings based only on meetings that are double opt-in (both parties expressing interest) so please opt-in to every request from someone you’d spend 15 minutes with by marking them as "Relevant" or " Super Relevant".
Onsite
All meetings are held in a dedicated Meetup area.
You can check the Shoptalk Europe mobile app for your schedule and for the assigned table number for each meeting. The table numbers will indicate where you should proceed for each scheduled meeting.
It is recommended to arrive at the Meetup area 5-10 minutes before your first scheduled meeting. There is no check-in required, but if you have any questions, there will be a Meetup info desk available.
If the person you're scheduled to meet doesn't show up, give them 5 minutes' grace. If they still haven't joined the meeting, you can report a No-Show on the Shoptalk Europe mobile app.
Yes, here are some do's and don'ts:
- Do join each meeting on time and ensure you stay within the allotted 15 minutes for each scheduled meeting.
- Do check the table number for each scheduled meeting, as each meeting will be assigned a different table. There is a 5-minute transition time between meetings.
- Do download the Shoptalk Europe mobile app ahead of your meetings.
- Do let the organisers know if a solution provider directly reaches out to you about Shoptalk Europe, as they have been instructed not to do so.
- Don't approach anyone in the Meetup area unless you have a scheduled Meetup meeting with them.
- Don't enter the Meetup area at any time when you don't have a scheduled Meetup meeting.
Feedback
On Friday, 12 June, you will receive an email inviting you to share your feedback on all aspects of Shoptalk Europe, including your meetings, the Meetup programme, Tabletalks (if applicable), networking activities, and the overall event.
Tabletalks
Tabletalks are peer-group discussions for retailers and brands. They are an awesome way to meet, network with and learn from your peers.
These interactive 50-minute small-group discussions focus on the industry’s most pressing challenges and opportunities. Tabletalks bring together 5–8 participants from retailers and brands, carefully matched based on interests, seniority, and other factors, to share insights, tackle key issues, and develop actionable takeaways.
These interactive 50-minute small-group discussions focus on the industry’s most pressing challenges and opportunities. Tabletalks bring together 5–8 participants from retailers and brands, carefully matched based on interests, seniority, and other factors, to share insights, tackle key issues, and develop actionable takeaways.
All meetings are held in a dedicated Tabletalks area and each Tabletalk is assigned a table number (check your schedule on the mobile app for the table number)
All Retailers & Consumer Brands are eligible for Tabletalks.
Participating in Tabletalks is optional, but highly recommended for those interested in engaging in meaningful discussions on key industry topics.
If you are eligible for Tabletalks, you’ll need to select the topics you’re interested in for each session you’re available to attend.
You can start selecting your Tabletalks on Tuesday 5th May.
- 10th June, Wednesday 8:00am - 8:50am
- 11th June, Thursday, 1:15pm - 2:05pm
The deadline to complete your Tabletalks selections is Friday, 29th May.
You’ll get your Tabletalks assignments on Thursday, 4th June and you must accept them by Friday, 5th June.
Once you receive your Tabletalks assignments, you must accept them by Friday 5th June.
Each discussion has a randomly assigned “Starter” who should kick off by introducing themselves. Each intro should be no more than 60 seconds, and each participant should call on another to introduce themselves. The last participant to do an intro should read the first of the suggested questions below to start the conversation, then everyone should help move the conversation along.
*These discussions are not sales pitches. Each one is a deep dive with 5 to 8 of your peers to share insights, address issues and generate actionable takeaways.
*These discussions are not sales pitches. Each one is a deep dive with 5 to 8 of your peers to share insights, address issues and generate actionable takeaways.
If you don't accept your Tabletalks assignments by the deadline, it may result in your slot being assigned to someone else who is on the waitlist or available to participate.
Paid Ticket/General
Complete your profile
You can start your profile on Tuesday, 5th May.
The deadline to complete your profile is Friday, 15th May at 6pm CEST.
All profiles will be shared at the same time on Monday, 18th May during Requests stage.
In your profile, you should include information about yourself, such as your background, experience, expertise, and any other relevant details that would help others determine if they want to meet with you. You can select from a range of industry-specific data points, which consists of over 100 options to choose from.
You can indicate your availability on the platform, or you can default to being fully available, your meetings will be scheduled acordingly. Being available for more time slots increases your chances of scheduling meetings.
Yes, you can change your availability any time until Wednesday 3rd June, 6pm CEST.
The registration deadline for Meetup participation is Wednesday, 27th May.
Request Meetings
You can start requesting meetings on Monday 18th May.
The deadline to complete your meeting requests is Friday 29th May, at 6pm CEST.
This is your time to start selecting everyone you are interested in meeting with by marking them as "Relevant" or "Super Relevant" and providing a reason.
You should indicate your interest level as either "Relevant" or "Super Relevant." Meeting Requests marked as "Super Relevant" will be prioritised.
It is recommended to make meeting requests equal to at least 4 times the number of time slots you are available for.
In order to ensure we will be able to schedule you a complete meeting schedule, we recommend you make a minimum of 4 times the number of time slots you are available for. If you are available for all 16 time slots, that equals 64 selections. This is because only mutual matches during available time slots will become scheduled meetings, and therefore, our algorithm accounts for (1) meeting requests that you make, (2) participant also agreeing to meet with you, (3) prioritisation by both the other party and you (Relevant vs Super Relevant selections), and (4) potential calendar availability/conflicts.
Yes, you can select multiple people from the same organisation for meetings. When we run our scheduling algorithm, you will only be scheduled with 1 individual from any organisation.
Yes, you can use Filters to narrow down your search and quickly and efficiently make your selections. Additionally, you can use the quick search on the upper left side.
Select everyone from an organisation you would want to meet and spend 15 minutes with!
Opt-In to Requests
You can start opting in to meeting requests from people you didn't previously select starting on Monday, 1st June.
The deadline to opt in to meeting requests is 6pm CEST, Wednesday 3rd of June.
Opting in to meeting requests allows you to reciprocate interest and potentially schedule meetings with individuals who have requested to meet with you. The more requests you opt in to, the more meetings you are likely to get. We facilitate meetings based only on meetings that are double opt-in (both parties expressing interest) so please opt-in to every request from someone you’d spend 15 minutes with by marking them as "Relevant" or " Super Relevant".
Onsite
All meetings are held in a dedicated Meetup area.
You can check the Shoptalk Europe mobile app for your schedule and for the assigned table number for each meeting. The table numbers will indicate where you should proceed for each scheduled meeting.
It is recommended to arrive at the Meetup area 5-10 minutes before your first scheduled meeting. There is no check-in required, but if you have any questions, there will be a Meetup info desk available.
If the person you're scheduled to meet doesn't show up, give them 5 minutes grace. If they still haven't joined the meeting, you can report a No-Show on the Shoptalk Europe mobile app.
Yes, here are some do's and don'ts:
- Do join each meeting on time and ensure you stay within the allotted 15 minutes for each scheduled meeting.
- Do check the table number for each scheduled meeting, as each meeting will be assigned a different table. There is a 5-minute transition time between meetings.
- Do download the Shoptalk Europe mobile app ahead of your meetings.
- Do let the organisers know if a solution provider directly reaches out to you about Shoptalk Europe, as they have been instructed not to do so.
- Don't approach anyone in the Meetup area unless you have a scheduled Meetup meeting with them.
- Don't enter the Meetup area at any time when you don't have a scheduled Meetup meeting.
Feedback
On Friday, 12 June, you will receive an email inviting you to share your feedback on all aspects of Shoptalk Europe, including your meetings, the Meetup programme, Tabletalks (if applicable), networking activities, and the overall event.
Meeting Reps
Complete Your Profile
You can start your profile on Tuesday, 5th May.
The deadline to complete your profile is Friday, 15th May at 6pm CEST.
All profiles will be shared at the same time on Monday, 18th May during Requests stage.
In your profile, you should include information about yourself, such as your background, experience, expertise, and any other relevant details that would help others determine if they want to meet with you. You can select from a range of industry-specific data points, which consists of over 100 options to choose from.
You can indicate your availability on the platform, or you can default to being fully available, your meetings will be scheduled acordingly. Being available for more time slots increases your chances of scheduling meetings.
Yes, you can change your availability any time until Wednesday 3rd June, 6pm CEST.
The registration deadline for Meetup participation is Wednesday, 27th May.
Yes, during your registration, you had the option to indicate if you want to participate in Non-Hosted Meetings. It is recommended to do both Hosted and Non-Hosted Meetings to maximise your Shoptalk experience. However, this is optional.
Request Meetings
You can start requesting meetings on Wednesday 7th January.
The deadline to complete your meeting requests is Friday 29th May, at 6pm CEST.
This is your time to start selecting everyone you are interested in meeting with by marking them as "Relevant" or "Super Relevant" and providing a reason.
You should indicate your interest level as either "Relevant" or "Super Relevant." Meeting Requests marked as "Super Relevant" will be prioritised.
It is recommended to make meeting requests equal to at least 4 times the number of time slots you are available for.
In order to ensure we will be able to schedule you a complete meeting schedule, we need you to make requests that are equal to 4x the number of meetings that you have purchased. This is because only mutual matches during available time slots will become scheduled meetings, and therefore, our algorithm accounts for (1) meeting requests that you make, (2) participant also agreeing to meet with you, (3) prioritisation by both the other party and you (Relevant vs Super Relevant picks), and (4) potential calendar availability/conflicts.
Yes, you can select multiple people from the same organisation for meetings. When we run our scheduling algorithm, you will only be scheduled with 1 individual from any organisation.
Yes, you can use Filters to narrow down your search and quickly and efficiently make your selections. Additionally, you can use the quick search on the upper left side.
Opt-In to Requests
You can start opting in to meeting requests from people you didn't previously select starting on Monday, 1st June.
The deadline to opt in to meeting requests is 6pm CEST, Wednesday 3rd of June.
Opting in to meeting requests allows you to reciprocate interest and potentially schedule meetings with individuals who have requested to meet with you. The more requests you opt in to, the more meetings you are likely to get. We facilitate meetings based only on meetings that are double opt-in (both parties expressing interest) so please opt-in to every request from someone you’d spend 15 minutes with by marking them as "Relevant" or " Super Relevant".
Yes, if you're participating in both Hosted and Non-Hosted Meetings and you have received Non-Hosted Meeting requests, it is recommended to opt in to those requests as well. Meetings are facilitated based only on the meeting requests you made previously and requests you opt in to.
*please opt-in to every request from someone you’d spend 15 minutes with
*please opt-in to every request from someone you’d spend 15 minutes with
Onsite
All meetings are held in a dedicated Meetup area.
You can check the Shoptalk Europe mobile app for your schedule and for the assigned table number for each meeting. The table numbers will indicate where you should proceed for each scheduled meeting.
It is recommended to arrive at the Meetup area 5-10 minutes before your first scheduled meeting. There is no check-in required, but if you have any questions, there will be a Meetup info desk available.
If the person you're scheduled to meet doesn't show up, give them 5 minutes grace. If they still haven't joined the meeting, you can report a No-Show on the Shoptalk Europe mobile app.
Yes, here are some do's and don'ts:
- Do join each meeting on time and ensure you stay within the allotted 15 minutes for each scheduled meeting.
- Do check the table number for each scheduled meeting, as each meeting will be assigned a different table. There is a 5-minute transition time between meetings.
- Do download the Shoptalk Europe mobile app ahead of your meetings.
- Do let the organisers know if a solution provider directly reaches out to you about Shoptalk Europe, as they have been instructed not to do so.
- Don't approach anyone in the Meetup area unless you have a scheduled Meetup meeting with them.
- Don't enter the Meetup area at any time when you don't have a scheduled Meetup meeting.
Feedback
On Friday, 12 June, you will receive an email inviting you to share your feedback on all aspects of Shoptalk Europe, including your meetings, the Meetup programme, networking activities, and the overall event.
